Procurement

Providing services, works or goods for Derby Homes. 

At Derby Homes, we strive to ensure we are open, transparent and deliver best value in all purchases we make and services we buy. 

For that reason, where possible, all Derby Homes procurements are carried out electronically through the internet. This is done via the Delta eSourcing portal, a free online service that suppliers and service providers can register with in order to bid for the opportunity to provide goods or deliver services to Derby Homes. 

Delta is used to issue and receive quotation and tender documents.  All questions, comments and requests must also be done through Delta’s messaging portal.

When registering your company with Delta you will be asked to enter the appropriate CPV codes for your company. CPV codes are a code that is given to each different type of work or services that could be required by Derby Homes. Please ensure you apply all CPV codes that apply to the types of work you do or services you provide.  We will use these when searching for companies to invite to participate in our procurements.  The free BIP Solutions website allows you tosearch for your CPV code. This service is also free.

https://www.delta-esourcing.com/

https://www.bipsolutions.com

 

One-off purchases estimated to be less than £5,000 in value

Where there is a requirement for a minor one off purchase with a value of £5,000 or less, an authorised employee will obtain a quotation from a supplier or service provider known to provide the service or supply the items required. The supplier or service provider will be chosen at random.

Purchases estimated to be between £5,000 and £25,000 in value

Where a purchase is estimated to cost between £5,000 and £25,000, a minimum of three suppliers or service providers will be chosen at random. The authorised employee will obtain competitive quotations from the service providers or suppliers known to provide the service or supply the items required.

Where possible we will use Delta to identify suppliers suitable for our projects so please ensure that your CPV codes are accurate within your Delta eSourcing profile.

Purchases estimated to be over £25,000 but below EU threshold

For major purchases which are those estimated to be over £25,000 but below the EU threshold, the authorised employee will follow the Public Contracts Regulations 2015. These opportunities will be advertised on Crown Commercial Services’ Contracts Finder website and Source Derbyshire. If you are interested in these types of opportunities you should regularly check the Contracts Finder and Source Derbyshire websites for our latest opportunities. 

Contracts registers for Derby Homes procurements and procurements Derby Homes carry out for Derby City Council are available under the “Associated Library documents” section of this web page. These registers are updated every month and, although there is no guarantee these arrangements will be re-procured when the current arrangements end, it will give some indication of the likely future procurements. Please be aware that advertisements for expressions of interest are usually placed twelve to nine months prior to the end of the current arrangement.

Purchases estimated to be above the EU Procurement threshold

For major purchases which are those estimated to be above the EU thresholds, the authorised employee will follow the Public Contracts Regulations 2015. These opportunities will be advertised on the official journal of the European Union as well as on Crown Commercial Services’ Contracts Finder website. If you are interested in these types of opportunities you should regularly check the Official Journal of the European Union and the Contracts Finder website for our latest opportunities. Our contracts register is also available under the “Associated Library documents” section of this web page. This register is updated every month and, although there is no guarantee these arrangements will be re-procured when the current arrangements end, it will give some indication of the likely future procurements. Please be aware that advertisements for expressions of interest are usually placed twelve to nine months prior to the end of the current arrangement. 

Consortia

As well as selecting suppliers and service providers from Delta and advertising to the open market, Derby Homes may also use a number of purchasing consortia when purchasing services, goods and works.  We advise suppliers and service providers to register with these organisations wherever possible.