Procurement - Derby Homes

Providing services, works or goods for Derby Homes

We strive to ensure we are open, transparent and deliver best value in all purchases we make and services we buy. For that reason, where possible, all Derby Homes procurements are carried out electronically through the internet. This is done via the Delta eSourcing portal. This is a free service that suppliers and service providers can register with in order to bid for the opportunity to provide goods or services to Derby Homes.

Delta is used to issue and receive quotation and tender documents. All questions, comments and requests must be carried out through Delta’s messaging portal.

When registering your company with Delta you will be asked to enter the appropriate Common Procurement Vocabulary (CPV) codes for your company. CPV codes are a code that is given to each different type of work or services that could be required by Derby Homes.

Please ensure you choose all the CPV codes that apply to the types of work you do or services you provide. We will use these when searching for companies to invite to participate in procurements. The free BIP Solutions website allows you to search for your CPV code. This service is also free.

www.delta-esourcing.com

www.bipsolutions.com/news-and-resources/cpv-codes

You can read and download the latest contract registers for Derby Homes and Derby City Council on our Open data page.

One-off purchases estimated to be less than £5,000

Where there is a requirement for a minor one-off purchase with a value of £5,000 or less, an authorised employee will obtain a quotation from a supplier or service provider known to provide the service or supply the items required. The supplier or service provider will be chosen at random.

Purchases estimated to be between £5,000 and £25,000

Where a purchase is estimated to cost between £5,000 and £25,000, a minimum of three suppliers or service providers will be chosen at random. The authorised employee will obtain competitive quotations from the service providers or suppliers known to provide the service or supply the items required.

Where possible we will use Delta to identify suppliers suitable for our projects, so please ensure that your CPV (Common Procurement Vocabulary) codes are accurate within your Delta eSourcing profile.

Purchases estimated to be over £25,000 but below EU threshold

For major purchases (those estimated to be over £25,000 but below the EU threshold) the authorised employee will follow the Public Contracts Regulations 2015. These opportunities will be advertised on Crown Commercial Services and Source Derbyshire websites. If you are interested in these types of opportunities you should regularly check these websites for our latest opportunities.

The latest contract registers for both Derby Homes procurements and procurements Derby Homes carry out for Derby City Council are available in the Open Data section of this website. These registers are updated every month and, although there is no guarantee these arrangements will be re-procured when the current arrangements end, it will give some indication of the likely future procurements. Please be aware that advertisements for expressions of interest are usually placed twelve to nine months prior to the end of the current arrangement.

Purchases estimated to be above the EU Procurement threshold

For major purchases estimated to be above the EU thresholds, the authorised employee will follow the Public Contracts Regulations 2015. These opportunities will be advertised on the Official Journal of the European Union as well as on Crown Commercial Services website. If you are interested in these types of opportunities you should regularly check both websites for our latest opportunities.

The latest contract registers for both Derby Homes procurements and procurements Derby Homes carry out for Derby City Council are available in the Open Data section of this website. These registers are updated every month and, although there is no guarantee these arrangements will be re-procured when the current arrangements end, it will give some indication of the likely future procurements. Please be aware that advertisements for expressions of interest are usually placed twelve to nine months prior to the end of the current arrangement.

Consortia

As well as selecting suppliers and service providers from Delta and advertising to the open market, Derby Homes may also use a number of purchasing consortia when purchasing services, goods and works. These are as follows:

We advise suppliers and service providers to register with these organisations wherever possible.

Standard Terms and conditions

Download our standard Terms and Conditions here:

Terms and conditions for the purchase of goods and/or services