Procurement

UK European Union Referendum

Derby Homes procurement rules have not changed since the 23 June 2016 when the European Union Referendum took place in the United Kingdom and will not change until such time as the United Kingdom officially leave the European Union. Derby Homes are fully committed to complying with the European Union’s Public Contracts Regulations 2015. Should this change in any way further information will be provided on this site.

 

We procure a number of services, supplies and works for ourselves and on behalf of Derby City Council. The types of procurements range from such things as office supplies and occupational health providers through to major building works contractors. The processes used are broken down in to three sections based on the estimated value of the procurement.

A federated approach to procurement

We operate a federated approach to procurement. This means that individual employees are responsible for procuring their own external service providers. We don't have a central purchasing team like many organisations. We work this way because individual employees are specialists in their field. This approach ensures they can accurately describe what is needed from the service provider. Individuals are then supported through the procurement process by an employee with expertise in procurement.

Consortia arrangements

We have access to a number of consortia arrangements as well as Derby City Council arrangements for procurement. We may choose to use these arrangements in the first instance if they will deliver value for money, rather than carry out a full procurement.

The consortia currently considered by Derby Homes are:

  • pfh - Procurement for Housing
  • EEM - Efficiency East Midlands
  • ESPO - Eastern Shires Purchasing Organisation
  • Source East Midlands

One-off purchases of less than £5,000

Where there is a requirement for a minor purchase which is a one off with a value of £5,000 or less, an authorised employee will obtain a quotation from a supplier or service provider known to provide the service or supply the items required. The supplier or service provider will be chosen at random from a list held on the Delta ESourcing Procurement Portal.

If you are interested in being considered for these types of services or supplies please register your company details on the Delta eSourcing portal.

Purchases or contract values of between £5,000 and £25,000

Where a purchase is estimated to cost between £5,000 and £25,000, the suppliers or service providers will be chosen at random from a list held on the Delta eSourcing procurement portal. The authorised employee will obtain three competitive quotations from service providers or suppliers known to provide the service or supply the items required.

If you are interested in being considered for these types of services or supplies please register your company details on the Delta eSourcing Portal.

These purchases will also be advertised on the UK government's contracts finder web site.

Major purchases of over £25,000

For major purchases which are those estimated to be over £25,000 the authorised employee will follow the Public Contracts Regulations 2015. These opportunities will be advertised on the official journal of the European Union. If you are interested in these types of opportunities you should regularly check the Official Journal of the European Union for our latest opportunities. A link to our contracts register is also available from the list opposite. This register is updated every three months and, although there is no guarantee these arrangements will be re-procured when the current arrangements end, it will give some indication of the likely future procurements. Please be aware that advertisements for expressions of interest are usually placed twelve to nine months prior to the end of the current arrangement.